All campus clubs, sport teams, and other groups must get pre-approval to hold any type of fundraiser
Steps to Follow for Raising Funds:
Step 1. Discuss
Discuss the fundraiser at your club meeting. Have them vote (keep minutes) to proceed with the fundraiser.
Step 2. Request
Request permission from ASB by filling out the online Fundraiser Request Form. You will be notified once your fundraiser is approved (Allow up to two weeks).
Step 3. Patience
Wait for approval (ASB student vote) for your fundraiser. Your club sponsor will be notified by email.
Step 4. Proceed
Once approved, you may proceed with your fundraiser. If you are purchasing items see Rule 4 below.
Step 5. Report
Within two weeks of the end of your fundraising event, you must complete and submit the Fundraiser Profit Form which can be downloaded below.
1. In order to sell any food, beverage, product, or service, a Fundraiser Request Form must be completed and approved two weeks before sales are to begin. Selling products without this paperwork will result in terminating all sales and returning all proceeds to the ASB General account. The Fundraiser Request Form is to be completed online. The link is available on the PVPHS Actvities website.
2. In order to avoid competition with the cafeteria, our school is only allowed to sell competitive food items for 4 days throughout the entire school year (while the cafeteria is in operation). These days already include 2 club fairs, which are Homecoming in the fall and Walk for Life in the spring.
3. If a cash box is needed for your fundraiser, please complete a “Cash Box Request form” at least 48 hours in advance. These forms are available in the Student Store. At the end of your sales, the Cash Box must be itemized and returned to the Student Store. If you sold items, a starting and ending inventory must be included. For your protection, the monies are never to leave campus or be stored in individual classrooms for any length of time.
4. Original receipts for any product purchased by individuals should be attached to a Reimbursement Form and turned in at the Student Store. These receipts will be reimbursed in a timely manner. Do not take money out of the concession cash box for purchases made. Reimbursement Forms are available in the Student Store and must be signed by the club faculty sponsor.